Office Coordinator at Swedish Space Corporation in Solna

Do you want a key role in a dynamic and social office? As an Office Coordinator at SSC in Solna, you will be the first point of contact for visitors, responsible for the office's well-being and creating an efficient work environment. We welcome your application!

ABOUT THE POSITION

We are now looking for a full-time Office Coordinator at the Swedish Space Corporation. You will play an important role in the daily operations and well-being of the office in Solna. This is a parental leave cover that will last until mid-January 2026.

You will be their outward face – both for visitors and colleagues. You will be responsible for everything from staffing the reception and organizing social events to ensuring that the office is always well-equipped and that daily logistics are in order.

You are proactive, solution-oriented, and have an easy time creating positive relationships. If you also thrive in a role where no day is the same and where you get to use both your administrative and practical skills, this is the right job for you!

What We Offer

An exciting workplace at a company that is a leading player in the space and satellite industry with a strong commitment to innovation and technology.

JOB RESPONSIBILITIES

Responsibilities

Reception and meeting service – Staff the reception and provide service to visitors.
Administrative support and logistics – Manage orders, access cards, code tags, as well as simpler logistics and fault reporting.
Employee management – Responsible for onboarding, offboarding, and office support.
Event and well-being activities – Organize social events and create a pleasant work environment.
Mail and recycling – Handle deliveries, mail, and be responsible for recycling as well as simpler property maintenance.
Ad-hoc tasks – Perform various ad-hoc tasks that may arise.

WE ARE LOOKING FOR YOU WHO

Has at least 1 year of previous experience in reception work and office administration
Has at least 1 year of experience in the service industry
Has excellent knowledge of Swedish and English, both spoken and written
Has very good computer and system skills and experience working in the Office suite
Has a strong service mindset and the ability to deliver good hospitality with an eye for detail
Is outgoing and energetic, spreading joy and engagement in work
Is flexible and professional, handling both planned and unexpected situations calmly and accurately
Works independently and as part of a team, can take responsibility and contribute where needed

It is a merit if you have experience in a similar security-classified position.

To succeed in the role, you have the following personal qualities:

Helpful
Organized
Stress tolerant
Responsible

To thrive and succeed in the role, we believe you are service-oriented, independent, and flexible. Additionally, you are very good at communicating and finding effective solutions quickly.

Other Information:

Start: 2 weeks onboarding in June, full-time from August 11.
Working hours: 8:30 AM - 5:00 PM or 7:30 AM - 4:00 PM
Duration: Until mid-January 2026

The role of Office Coordinator is security classified, and therefore a security interview conducted directly by the Swedish Space Corporation is required as a final step in the recruitment process. For this position, you will receive a contract for the first two weeks in June, and then a long-term contract will be offered when the assignment continues in August.

Our Recruitment Process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work.

We apply ongoing selection and will take down the advertisement when enough candidates have reached the final stage of the recruitment process. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.